Location: Northampton, MA
American Farmland Trust is the only national organization that takes a holistic approach to agriculture, focusing on the land itself, the agricultural practices used on that land, and the farmers and ranchers who do the work. Since our founding in 1980, AFT has helped permanently protect over 6.5 million acres of agricultural lands, advanced environmentally-sound farming practices on millions of additional acres, and helped thousands of farm families make a go of it (primarily through programs that increase farm viability and/or enhance farmland access). Long a pioneering leader, AFT is now riding a new wave of growth, driven by agriculture’s most pressing needs and opportunities.
AFT’s New England Office is located in Northampton, Massachusetts and houses staff working on projects within the region as well as staff working on several national AFT initiatives. Since 1990, AFT has been a leader on farmland protection issues in the region by developing effective research and public education programs and advancing agriculture and land conservation policies at all levels of government.
The Operations Coordinator (OC) is responsible for managing the day-to-day operation of the New England office and assisting with fundraising, outreach and program operations in New England. The OC will work under the supervision of the New England Director, and as directed, will provide support to other staff in the region. This position is a full-time position located in the Northampton, Massachusetts office of American Farmland Trust.
Duties and Responsibilities
- Assume the general duties of an office receptionist including the routing of incoming calls and mail, and answering questions about AFT from the general public as appropriate.
- Effectively and efficiently manage day-to-day operation of the New England office including but not limited to: scheduling meetings and flex use office space; the maintenance of office equipment, requisition of office and kitchen supplies and office furniture as necessary and the coordination of shipping and postage.
- Work with the New England Director and other staff in responding to public inquiries, processing requests for materials, compiling information packets for distribution and coordinating materials and logistics for meetings, and workshops
- Work with the New England Director and New England Development Director to plan and implement conferences, events, and fundraising visits.
- Assist with budget and spreadsheet revisions and preparation of presentation materials.
- Organize and maintain general office files, storage areas and common workspace.
- Assist with travel arrangements for New England Director and other staff as directed.
- Coordinate consulting contracts with AFT clients and contractors including invoices, expense account reports, time sheets and other administrative reports on a timely basis.
- Assist in fundraising operations including compiling proposals and reports, setting up donor visits and coordinating mailings to funders.
- Provide administrative support to the New England State Director and othe staff, as directed. This support includes, but is not limited to the following: word processing, typing, transcribing, proofreading, mailing, photocopying, submitting expense forms, mileage reimbursements, faxing and filing.
- Work as a liaison to National IT staff and consultants for all computer needs.
- Work as a liaison to National Communications staff to assure consistent and timely communications with the public and AFT members in the region.
- Work to assure a comfortable and welcoming office for guests and employees.
- Work on other tasks as assigned.
- 5 years of work experience or a combination of relevant work experience and a degree (Certificate Program, 2 year degree, or 4 year degree) in business management, office management, or other relevant program. A certificate program may substitute for 2 years of experience; a 2 year degree may substitute for 3 years of experience; and a 4 year degree may substitute for the required experience.
- Excellent management and organizational skills.
- Previous experience with contract management as well as fundraising and outreach operations preferred.
- Previous experience with event planning and coordination is preferred.
- Computer and word processing skills: Microsoft Access, Excel, Word, Outlook, PowerPoint, and SharePoint.
- Strong editing, writing, filing and proofreading skills.
- Ability to communicate effectively and professionally with the public and staff.
- Organized and detail-oriented and demonstrate a commitment to high quality professional work.
- Must be flexible, and be able to work with periodic supervision as part of the New England team.
- Courteous, outgoing personality and a sense of humor a plus.
- Willingness to become knowledgeable about the programs and activities of the American Farmland Trust.
Please submit a cover letter with your application for consideration.
If you are eager to join our team, please visit this page to apply.
Salary is competitive and commensurate with experience and background. Competitive full benefits package included.
American Farmland Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, American Farmland Trust complies with applicable state and local laws governing nondiscrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.